Housing Rules

Housing Rules and Regulations

Housing has been arranged for you in single occupancy rooms at East Campus Residence Hall (70 Morningside Drive) [map], from Monday, July 27th, 2009 through Friday, July 31, 2009. * Visit Columbia housing website for a virtual tour of East Campus Dormitory.

CHECK-IN

CHECK-IN time is between 3:00 p.m. and 9:00 p.m. on Monday, July 27 at the Conference Service Desk, located in the main lobby of Carman Hall, 545 West 114th Street [map], where you will pick up your room keys and guest passes. Rooms at East Campus will be ready at 3:00 p.m. Prior arrangements need to be made to ensure staff will be available for any check-ins after 9:00 p.m. You must inform us for any special check-in or check-out requests at least 2 weeks prior to your arrival to New York. Please be aware that the Conference Service Desk closes at 9 p.m. daily.

Conference Housing Assistant on Duty

In case of emergencies and late arrivals.
On duty from 9:00p.m. - 8:00a.m.
Phone Number: 646.512.6878

CHECK-OUT

CHECK-OUT must be completed before 11:00 a.m. on Friday, July 31, 2009. You will be responsible for charges caused by delays in checking out.
You will be charged the full daily rate if you vacate the space after the stated checkout time.

You MUST return your card-key.

You will be charged $10.00 per key to replace a broken key. All broken keys must be turned in to the Conference Housing Office at 118 Hartley Hall. Columbia University security policy requires a lock change when keys are lost or missing. A $65.00 per lock change charge will be collected for a lost key, or for each key not returned at checkout.

Planning to stay longer?

*It is NOT possible to extend your stay at East Campus, since it is fully booked. If you are planning to arrive earlier or stay a few more days, you should arrange your housing at your own expenses. You may find some interesting options checking alternative housing.

Room Description

Columbia University Housing and Dining will provide each conference participant a bed in a fully furnished undergraduate dormitory room with active 10/100 Ethernet jack, campus ROLM phone service with voice mail box, and a Columbia Guest Card for building security access. Participants will need to make additional arrangements for long distance and off campus calling. The wireless is not strong at Columbia's campus, and does not serve lounges at the East Campus dormitory. Any guest wishing to have reliable internet should bring an ethernet cord, or use the LRC facilities. 

Services

Bathrooms are cleaned regularly on a posted schedule by Columbia facilities staff. Bedrooms are the responsibility of the guest. Guests will be supplied with fresh towels daily, as well as bed linens. However, toiletries such as soap, etc. will not be supplied by Columbia facilities. Recyclables will be picked up on a regular basis by Columbia facilities staff. Trash removal is the responsibility of the guest to remove to compactor in each hallway.

Supervision

The Department of Housing and Dining provides a live-in summer staff of Conference Assistants who will share on call evening duty rotations for guest assistance purposes. You must comply with all Columbia policies, procedures and house rules, and shall contact the coordinator of the FLTA Workshop if you have any inquiries.

Building Care / Damages

You agree to use your best efforts to take care of the buildings and rooms used and to restore them to their condition as the date of check-in. You are responsible for any costs resulting from damage and/or loss.

Not- Smoking Regulations

Students and Guests in Columbia University residence halls are entitled to a smoke-free environment. Therefore, smoking is prohibited in all residence halls while conference groups are in residence.

Right of Entry

Columbia University may exercise the following rights:
a. To enter any accommodation in order to inspect the premises for the purposes of health, management, safety or compliance with applicable rules and regulations.
b. To make building repairs during your stay. Columbia will try to minimize inconvenience, and whenever possible, advance notice will be given.
c. To vacate any of the accommodations and require the occupants to move to other Columbia accommodations.

Building Repairs & Campus Construction

Summer is the only time that major maintenance work, painting, and building repairs are performed. Be aware that painting, carpet replacement, kitchen enhancements, lighting projects, extended electrical outage for elevator repairs, and other repairs may occur in the building, suite, or rooms assigned to you.

Major Construction projects are scheduled to take place at various locations on and around the Columbia University campus this summer. Any or all of these projects may cause noise, system interruptions, and access changes. Columbia will try to inform you of any work that might affect you.