Becoming a Tutor
Are you interested in becoming an LMT tutor? You’ll find everything you need to know, such as information regarding eligibility, payment, and the registration process, right here on this page.
But first, if you haven’t done so already, visit our home page and familiarize yourself with what the Language Maintenance Tutorials are all about.
I’d like to be a tutor. What do you expect of your tutors?
Tutors have various responsibilities. First, our tutors ought to be masters of the language they’d like to teach. Second, our tutors should know how to teach. Anyone who has ever taught a language knows that fluency in a language does not automatically confer the ability to teach that language. All applicants will be vetted by the coordinator based on these two criteria.
Tutors are also responsible for providing their own teaching materials, as well as adapting their lesson plans to the needs of their student. It is not uncommon to tutor a student with a highly specialized interest. A student wishing to improve her Russian business vocabulary will require a lesson plan very different from the student who would like to improve her knowledge of Russian medical vocabulary.
Also, we expect our tutors to be punctual, and courteous to their students. That should go without saying.
How do I know if I’m eligible to tutor? Can anyone tutor?
At the moment, we only accept applicants who are full-time graduate students of Columbia University, Barnard, or Teachers College. If you are hired as a tutor, you will be asked to complete documentation confirming your status as a full-time student.
I’m not a citizen of the United States. Am I still eligible?
Yes! Many of our tutors are not American citizens. You will, however, be asked to submit a few additional documents as part of your paperwork.
How much are tutors paid?
All tutors are paid the same amount: $500 per tutorial. You will receive this sum in two (2) payments of $250, to be dispersed approximately one month after the end of the registration period, and once again around the end of this same month. For instance, if you are a tutor during the Fall semester, and registration closes around the first of October, you will receive one payment during the first week of November, and a second payment during the last week of November. Very rarely will a tutor teach multiple tutorials; however, if this happens to be the case, we do pay our tutors accordingly.
If you are selected to tutor, you will be asked to complete paperwork in order to be hired. Please note, you will not be paid until you have completed all the applicable paperwork. Which documents you need to complete depends on a few factors, which are:
- Your employment history with Columbia
- Your citizenship status
- Your teaching fellowships or research assistantships
I’m currently working (or have worked in the past) for a department of Columbia.
You will need to submit items 1-5, and possibly item 6.
I receive a teaching fellowship/research assistantship from another department. I am paid regularly.
You will need to submit items 1-5, and possibly items 6.
I have never worked for Columbia, in any capacity. I am a US citizen.
You will need to submit items 1-7.
I have never worked for Columbia, in any capacity. I am NOT a US citizen.
You will need to submit items 1-12.
You will find these documents below. Please note that the majority of these documents should be completed in person at the Language Resource Center. Inevitably, ALL applicants must stop by the LRC at some point to turn in the paperwork. Some of these forms can be confusing, especially the tax forms. If you have any questions, feel free to ask.
1. Verification of Enrollment Form
All tutors must prove their full-time student status at Columbia University. This academic certificate is free to request.
Columbia University students: You may request the certificate by going to the SSOL portal (under “Academic Records,” click “Certification Request”).
Barnard College students: You can request the certificate through eBear. Complete instructions can be found on the Registrar’s website (under “Request a Transcript or other Document,” click “Verification of Enrollment”). Or you can follow this link.
Teachers College students: You can request the certificate by visiting the Registrar’s website (under “Registration Tools,” click “Registration Policy,” and then “Enrollment Verification”). Click here for the link.
All tutors should request that their certificate be mailed directly to the Language Resource Center at the following address:
Language Resource Center, LMT
353C International Affairs Building
MC 3380 420
W 118th Street
New York, NY 10027
2. Casual Employment Form
All tutors must submit a casual employment form. This form can be completed in person at the LRC reception desk. To see what this form looks like, click here.
3. Personnel Action Form (PAF)
All tutors must submit a PAF form. Depending on your work history with Columbia, you can obtain (or complete) a PAF form in a few different ways.
I have never worked for Columbia in any capacity.
You can request a PAF in person at the LRC reception desk.
I have worked/am working in another department.
Ask an administrator from your department to supply a PAF, since this means you have already completed one.
I have already worked as an LMT tutor. Do I need to fill this out again?
No. Just remind us that you’ve been employed by us before.
4. NY State Labor Law Form
All tutors must submit a NY State Labor Law 195(1) form. This form is completed in person at the Language Resource Center.
5. (Optional) Voluntary Self-Identification of Race and Ethnicity Form
Tutors with the interest may submit the Voluntary Self-Identification of Race and Ethnicity form in person.
6. W-4 Tax Form and/or IT-2104 Tax Form
Some tutors may need to submit a W-4 and IT-2104 tax form as well. The links to these forms can be found below. You can also fill them out in person at the LRC reception desk.
About the W-4. You should submit a W-4 only if you have not previously filled out a W-4 for another job at Columbia, or if you have changed your legal status or taxpayer’s address.
About the IT-2104. You should submit an IT-2104 if you are a new hire of the University. Please note that there are three (3) versions of this form.
|Category||Tax Forms Required|
|Employees residing in NYC or Yonkers||W4 & IT-2104
|Employees residing outside of NYC or Yonkers||W4 & T-2104.1
(NJ or CT State Form is optional for NJ or CT Residents)
|Employees claiming exemption||W4 & IT-2104-E
(Must meet all requirements listed on tax forms)
|Employees moving outside of NYC or Yonkers||Form IT-2104.1|
|Employees moving into NYC or Yonkers||Form IT-2104|
|Employees claiming exemption based on a tax treaty||Form 8233|
7. I-9 Online Form
All new hires of Columbia must submit an I-9 form. If you have been employed, or are currently employed, by the University, you do not need to fill out an I-9.
The I-9 consists of two sections. The first must be completed online, while the second must be completed in person at the service center in Kent.
- Fill out Section 1 of the form on the New Hire page.
- Go in person to the service center at 210 Kent Hall to fill out Section 2.
8. I-94 Form
If the tutor is a non-resident alien, then he/she will need to complete an I-94 form along with the I-9 form. This form is available online and must printed out and passed in along with Section 2 of the I-9.
9. Social Security Number Verification
If you are a non-citizen and you do not already have a Social Security Number (SSN), you will need to obtain one. You are not legally allowed to work without a SSN. The process has three steps:
- Come to the LRC and request a Social Security Verification form. Fill it out.
- Take the completed form to the International Students and Scholars Office (ISSO). They will sign the bottom and return it to you.
- Take the fully completed form to the Social Security Card Center in downtown Manhattan at 123 Williams St. The office is open Monday through Friday, 7:00am to 4:00pm.
- You will receive a letter confirming that you have applied for a SSN. Bring this letter to the LRC. We will make a copy then return it to you. When you receive your Social Security card, bring this to us as well, and we will make a copy.
10. Copy of Passport
Just bring your passport to the LRC, where we will make a copy.
11. Copy of Visa
Bring your visa to the LRC, and we will make a copy of this, too.
12. F-1 or J-1 Document
If you have an F-1 or J-1 status, you should already know. Bring proof of this status to the LRC along with your other documentation.
Think you’d like to apply to tutor? Great! Just fill out this web form. Your application will then be processed by the LMT coordinator. If you are selected, you will be notified by email no more than six weeks after the start of the semester.